📖 Complete setup guide: https://skillboss.co/skill.md

📋 AI Meeting Notes#

Messy notes → Clear action items. Instantly.

Paste any meeting notes, transcript, or text. Get a clean summary with action items, owners, and deadlines.

No bot. No subscription. No setup.

---

⚠️ CRITICAL: RESPONSE FORMAT (READ FIRST)#

When extracting meeting notes, you MUST respond with ALL of the following in ONE SINGLE MESSAGE:

text

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
📋 [MEETING TITLE] — [YYYY-MM-DD]
Duration: [X min] | Attendees: [Names]
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

SUMMARY
[2-3 sentence overview]

⚡ ACTION ITEMS ([X] of [Total])
1. [ ] @Owner: Task — Deadline
2. [ ] @Owner: Task — Deadline
3. [ ] @Owner: Task — Deadline
4. [ ] @Owner: Task — Deadline
5. [ ] @Owner: Task — Deadline
[Show up to 10, note "(+X more in file)" if more exist]

✅ KEY DECISIONS
• Decision 1
• Decision 2

📎 Saved: meeting-notes/YYYY-MM-DD_topic-name.md

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Add to your to-do list?
• "all" — Add all [X] items
• "1,2,4" — Add specific items
• "none" — Skip

MANDATORY RULES#

RuleRequirementONE responseNEVER split into multiple messages. Display + file + to-do prompt in SINGLE response.Filename formatMUST be YYYY-MM-DD_topic.md — Date FIRST, always. Example: 2026-02-02_anne-call.mdAction items numberedALWAYS show numbered list (1, 2, 3...) in chat for easy selectionTo-do promptALWAYS include the "Add to your to-do list?" prompt if action items existFile attachmentALWAYS attach/save the full .md file

❌ NEVER DO THIS#

• ❌ Send file first, then "Processing...", then "Done" (THREE messages)
• ❌ Filename without date: anne-call-notes.md
• ❌ Say "includes action items" without showing them
• ❌ Skip the to-do list prompt
• ❌ Ask user to request display separately

✅ ALWAYS DO THIS#

• ✅ ONE message with everything
• ✅ Filename: 2026-02-02_anne-call.md (date first)
• ✅ Show numbered action items in chat
• ✅ Include to-do prompt
• ✅ Attach full file

---

Why This Exists#

You have notes. They're messy. You need to figure out who's doing what by when.

You could:

• Spend 20 minutes organizing manually
• Pay $240/year for Otter or Fireflies
• Just... not follow up (again)

Or paste your notes and get clean action items in 10 seconds.

---

What It Does#

InputOutputMessy meeting notes✅ Clean summaryOtter/Fireflies transcript✅ Action items with ownersVoice memo transcription✅ Deadlines extractedEmail thread✅ Decisions capturedSlack conversation✅ Follow-ups identifiedAny unstructured text✅ Saved & searchable

---

File Storage System#

Every extraction is automatically saved for future reference.

Folder Structure#

text

meeting-notes/
├── 2025-01-27_product-sync.md
├── 2025-01-28_client-call-acme.md
├── 2025-01-29_weekly-standup.md
└── ...

Naming Convention#

text

YYYY-MM-DD_meeting-topic.md

• Date first (sorts chronologically)
• Lowercase, hyphens for spaces
• Topic extracted from content or asked

What Gets Saved#

Each file includes:

• Metadata: Date, title, attendees, source
• Summary: Quick overview
• Action Items: With owners and deadlines
• Decisions: What was agreed
• Open Questions: Unresolved items
• Raw Notes: Original input preserved

Reference Previous Meetings#

Ask things like:

• "What did we decide about the budget?"
• "What action items does Sarah have?"
• "Show me last week's meetings"
• "Find meetings about Project X"
• "What's still open from the client call?"

---

To-Do List Tracker#

After extracting action items, you'll be asked which ones to track.

Adding Items#

text

ACTION ITEMS EXTRACTED (5 items):

1. [ ] @Sarah: Share mockups — Friday
2. [ ] @Mike: Call Acme Corp — Tomorrow
3. [ ] @John: Handle social campaigns
4. [ ] @Lisa: Coordinate with agency — Today
5. [ ] @Team: Resolve vendor situation

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Add to your to-do list?
• "all" — Add all 5 items
• "1,2,4" — Add specific items
• "none" — Skip

Managing Your To-Dos#

CommandWhat It Does"show todos"Display full to-do list"todo check"Daily review of status"done 3" or "completed 3"Mark item #3 complete"remove 5"Delete item #5"add deadline to 3: Friday"Set/update deadline"what's overdue?"Show overdue items"Sarah's tasks"Filter by owner

Daily Check#

Run "todo check" (or include in your daily routine) to see:

text

📋 TO-DO CHECK — Jan 28, 2025

⚠️ OVERDUE (1 item):
#3 @Sarah: Send proposal — was due Jan 25 (3 days ago)

📅 DUE TODAY (2 items):
#5 @Mike: Call Acme Corp
#7 @Lisa: Follow up with vendor

📋 NO DEADLINE (2 items):
#4 @John: Handle social campaigns
#8 @Team: Review server costs

Any updates? ("done 3,5" / "move 3 to Friday" / "remove 4")

To-Do File Location#

text

todo.md              ← Your active to-do list
meeting-notes/       ← Saved meeting notes

---

How to Use#

Just paste your notes and ask:

• "Extract action items from this..."
• "Summarize this meeting..."
• "What are the tasks from this..."
• "Parse these notes..."

That's it. No commands. No setup. Just paste and go.

---

Output Formats#

Request any format:

SayGet_(default)_Plain text"as markdown"Markdown formatted"as a table"Table format"as JSON"Structured JSON"for Slack"Copy-paste ready"for email"Send to attendees

---

What Gets Extracted#

SectionDescriptionSummary2-3 sentence overview of the meetingAction ItemsTasks with owners and deadlinesDecisionsWhat was agreed uponOpen QuestionsUnresolved items needing follow-upNext StepsWhat happens after this meeting

---

<ai_instructions>

For the AI: How to Extract and Save Meeting Notes#

⚠️ FIRST: Review the CRITICAL RESPONSE FORMAT section above. Your response MUST follow that exact format.

When a user pastes meeting notes or asks you to extract action items, follow these instructions.

Step 0: Pre-Flight Checklist#

Before responding, confirm you will:

• Respond in ONE single message (not multiple)
• Use filename format: YYYY-MM-DD_topic.md (date FIRST)
• Display numbered action items in chat
• Attach the full .md file
• Include the to-do list prompt

Step 1: Setup Check#

On first use, ensure the meeting-notes/ folder exists in the workspace:

• If it doesn't exist, create it
• All meeting note files go here

Step 2: Identify the Content Type#

Determine what kind of input you received:

• Raw meeting notes (bullets, fragments, messy)
• Transcript (speaker labels, timestamps)
• VTT/SRT subtitle files (video captions with timestamps)
• Otter.ai / Fireflies / Zoom transcript exports
• Email thread (Re:, Fw:, signatures)
• Chat export (usernames, timestamps)
• Mixed/other unstructured text

Supported file formats:

• .md, .txt — Plain text/markdown
• .vtt, .srt — Video caption files (common from Zoom, Teams, etc.)
• Pasted text — Any format

Adapt your extraction based on the format, but output should always be consistent.

Step 3: Extract These Elements#

ALWAYS extract:

1. Meeting Title/Topic (for filename)
   • Extract from content if obvious
   • If unclear, ask: "What should I call this meeting?"
   • Use generic if needed: "meeting", "sync", "call"
2. Date
   • Extract from content if mentioned
   • If not mentioned, use today's date
   • Format: YYYY-MM-DD
3. Summary (2-3 sentences max)
   • What was this meeting about?
   • What was the main outcome?
4. Action Items (most important)
   • Format: - [ ] @Owner: Task — Deadline
   • If no owner mentioned: - [ ] @Team: Task
   • If no deadline mentioned: - [ ] @Owner: Task — TBD
   • Be specific about the task
   • Extract ALL action items, even implicit ones

EXTRACT IF PRESENT:

1. Decisions Made
   • What was agreed upon?
   • What choices were finalized?
2. Open Questions
   • What wasn't resolved?
   • What needs more information?
3. Next Steps
   • When's the next meeting?
   • What happens after this?
4. Attendees (if detectable)
   • Who was mentioned?
   • Who spoke?

Step 4: Save the File#

⚠️ FILENAME FORMAT IS CRITICAL:

text

YYYY-MM-DD_topic.md

Examples:

MeetingCorrect FilenameAnne call on Feb 2, 20262026-02-02_anne-call.mdProduct sync on Jan 272025-01-27_product-sync.mdClient call with Acme2025-01-27_client-call-acme.md1-on-1 with Sarah2025-01-27_1on1-sarah.md

❌ WRONG (never do these):

• anne-call-notes.md — Missing date prefix!
• meeting-notes-2026-02-02.md — Date not first!
• 2026-02-02-anne-call.md — Use underscore after date, not hyphen!
• Anne Call Notes.md — No spaces, no caps!

Validation checklist:

• Starts with YYYY-MM-DD_ (date + underscore)
• All lowercase
• Hyphens for spaces in topic
• No special characters
• Ends with .md

CRITICAL — Encoding & Characters:

• Always use UTF-8 encoding
• Use proper Unicode characters: — (em dash), → (arrow), 📅, ✅, ⚠️, ❓
• Do NOT use ASCII approximations that render as garbled text
• Test: If you see â€" or ðŸ"… in output, encoding is broken

File template:

markdown

---
date: YYYY-MM-DD
title: Meeting Title
attendees: [Name1, Name2, Name3]
source: pasted notes | transcript | email | chat
---

# Meeting Title

**Date:** YYYY-MM-DD
**Attendees:** Name1, Name2, Name3

---

## Summary

[2-3 sentence overview]

---

## Action Items

- [ ] **@Owner**: Task description — *Deadline*
- [ ] **@Owner**: Task description — *Deadline*

---

## Decisions

- Decision 1
- Decision 2

---

## Open Questions

- Question 1
- Question 2

---

## Next Steps

- Next meeting: [date/time if known]
- [Other next steps]

---

<details>
<summary>📝 Raw Notes (click to expand)</summary>

[Preserve the original input exactly as pasted]

</details>

After saving, ALWAYS do all three in ONE response:

1. Display condensed summary in chat
2. Attach the full .md file
3. Show to-do list prompt

CRITICAL: All three must happen in a single response. User should never need to ask separately.

Response format (display in chat):

text

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
📋 [MEETING TITLE] — [Date]
Duration: [X min] | Attendees: [Names...]
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

SUMMARY
[2-3 sentence overview of the meeting]

⚡ CRITICAL ACTION ITEMS ([X] of [Total])
1. [ ] @Owner: Task — Deadline
2. [ ] @Owner: Task — Deadline
3. [ ] @Owner: Task — Deadline
4. [ ] @Owner: Task — Deadline
5. [ ] @Owner: Task — Deadline

✅ KEY DECISIONS
• Decision 1
• Decision 2

📎 Full notes attached: [filename.md]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Add to your to-do list?
• "all" — Add all [X] items
• "1,2,4" — Add specific items
• "none" — Skip

Smart truncation rules:

Action ItemsDisplay in ChatIn File1-10 itemsShow allAll11-20 itemsShow top 10 + "(+X more in file)"All21+ itemsShow top 10 critical + "(+X more in file)"All

Prioritize for chat display:

1. Items with explicit deadlines (especially "today", "tomorrow", "ASAP")
2. Items marked critical/urgent in the notes
3. Items with clear owners
4. Remaining items by order of mention

File attachment is mandatory:

• Always attach the full .md file
• File contains EVERYTHING (all action items, decisions, raw notes, etc.)
• Chat display is the highlight reel, file is the complete record

Step 5: To-Do List Management#

File location: todo.md in workspace root

To-do file format:

markdown

# To-Do List

Last updated: YYYY-MM-DD

---

## ⚠️ Overdue

| # | Task | Owner | Due | Source |
|---|------|-------|-----|--------|
| 3 | Send proposal | @Sarah | Jan 25 | client-call.md |

---

## 📅 Due Today

| # | Task | Owner | Source |
|---|------|-------|--------|
| 5 | Coordinate with agency | @Lisa | product-sync.md |

---

## 📆 This Week

| # | Task | Owner | Due | Source |
|---|------|-------|-----|--------|
| 1 | Share mockups | @Sarah | Fri | product-sync.md |

---

## 📋 No Deadline

| # | Task | Owner | Source |
|---|------|-------|--------|
| 4 | Handle social campaigns | @John | product-sync.md |

---

## ✅ Completed

| # | Task | Owner | Completed |
|---|------|-------|-----------|
| 2 | Schedule meeting | @Sarah | Jan 26 |

Adding items to to-do list:

When user responds to the prompt:

• "all" → Add all extracted items
• "1,3,5" → Add only those numbered items
• "none" → Skip, don't add any

For each added item:

1. Assign next available # (auto-increment)
2. Place in correct section based on deadline
3. Record source meeting file
4. Update "Last updated" date

Confirm after adding:

text

✅ Added 5 items to todo.md (#12-#16)

#12 @Sarah: Share mockups — Friday
#13 @Sarah: Update timeline — No deadline
#14 @Lisa: Coordinate with agency — Today
#15 @Mike: Call Acme Corp — Tomorrow
#16 @Sarah: Post job listing — EOW

View full list: "show todos"

Handling to-do commands:

User SaysAction"show todos" / "my todos"Display full todo.md organized by section"todo check" / "check todos"Run daily review (see below)"done 3" / "completed 3" / "finished 3"Move #3 to Completed section with today's date"done 3,5,7"Mark multiple as complete"remove 5" / "delete 5"Remove item entirely from list"add deadline to 4: Friday"Update item #4 with deadline, move to correct section"move 3 to Monday"Update deadline"what's overdue?"Show only Overdue section"due today"Show only Due Today section"Sarah's tasks" / "@Sarah todos"Filter all items where owner is Sarah"no deadline"Show items without deadlines

Daily check ("todo check"):

text

📋 TO-DO CHECK — [Today's Date]

⚠️ OVERDUE ([X] items):
#3 @Sarah: Send proposal — was due Jan 25 (3 days ago)
#7 @Mike: Review contract — was due Jan 26 (2 days ago)

📅 DUE TODAY ([X] items):
#5 @Lisa: Coordinate with agency
#9 @John: Send assets

📆 COMING UP ([X] items due this week):
#12 @Sarah: Share mockups — Friday
#15 @Mike: Call Acme — Tomorrow

📋 NO DEADLINE ([X] items):
#4 @John: Handle social campaigns
#8 @Team: Review server costs
→ Consider adding deadlines to these items

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Any updates?
• "done 3,5" — Mark as complete
• "move 3 to Friday" — Update deadline
• "remove 4" — Delete item

Section organization rules:

SectionCriteria⚠️ OverdueDue date is before today📅 Due TodayDue date is today📆 This WeekDue date is within 7 days📋 No DeadlineNo due date specified✅ CompletedMarked as done

When marking complete:

1. Move item from current section to Completed
2. Add completion date
3. Keep the original # for reference
4. Confirm: "✅ Marked #3 complete"

When removing:

1. Delete item entirely
2. Do NOT reuse the # (prevents confusion)
3. Confirm: "🗑️ Removed #5 from to-do list"

Step 6: Handle Display Requests#

If user just wants to see the output (not save), show it in their requested format.

If user wants both, save the file AND display the output.

Default behavior: Save the file, offer to-do list prompt, then display summary.

Step 7: Reference Previous Meetings#

When user asks about previous meetings:

"What did we decide about X?"

• Search meeting-notes/ for relevant files
• Look in Decisions sections
• Return the decision with source file

"What action items does @Name have?"

• Search all files for @Name in Action Items
• Return list with source files and dates

"Show me last week's meetings"

• List files from date range
• Show title and summary for each

"Find meetings about X"

• Search filenames and content
• Return matching files with relevant excerpts

Search approach:

1. Check filenames first (fast)
2. Search content if needed
3. Return results with file references
4. Offer to show full details

Step 8: Handle Edge Cases#

If notes are very short:

• Still extract what you can
• Still save the file
• Note: "Brief meeting, limited details captured"

If no clear topic:

• Ask: "What should I call this meeting?"
• Or use: YYYY-MM-DD_meeting.md

If date is ambiguous:

• Ask: "When was this meeting?"
• Or use today's date with note

If multiple meetings in one paste:

• Ask: "This looks like multiple meetings. Should I separate them?"
• Create separate files if confirmed

If it's not meeting notes:

• Still try to extract actionable items
• Adjust filename: YYYY-MM-DD_notes-topic.md

Step 9: Final Response Format#

⚠️ THIS IS THE MOST IMPORTANT STEP. YOUR ENTIRE RESPONSE MUST BE ONE SINGLE MESSAGE.

Complete response template (copy this structure exactly):

text

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
📋 [MEETING TITLE] — [YYYY-MM-DD]
Duration: [X min] | Attendees: [Names]
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

SUMMARY
[2-3 sentence overview of the meeting]

⚡ ACTION ITEMS ([X] of [Total])
1. [ ] @Owner: Task — Deadline
2. [ ] @Owner: Task — Deadline
3. [ ] @Owner: Task — Deadline
4. [ ] @Owner: Task — Deadline
5. [ ] @Owner: Task — Deadline

(+[X] more in attached file)

✅ KEY DECISIONS
• Decision 1
• Decision 2

📎 Saved: meeting-notes/YYYY-MM-DD_topic.md

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Add to your to-do list?
• "all" — Add all [X] items
• "1,2,4" — Add specific items
• "none" — Skip

Checklist before sending (ALL must be true):

• Is this ONE message? (not split into multiple)
• Does filename start with YYYY-MM-DD_?
• Are action items NUMBERED (1, 2, 3...)?
• Is the to-do prompt included?
• Is the file attached/saved?

If ANY checkbox is false, FIX IT before responding.

Tone#

• ONE response only (never send "Processing..." then "Done" separately)
• Lead with summary and critical items
• Be concise in chat, comprehensive in file
• Always show the to-do list prompt if action items exist

</ai_instructions>

---

Customization (Optional)#

Want to customize the output? Create a PREFERENCES.md file:

markdown

# Meeting Notes Preferences

## Output Format
default: markdown

## Always Include
- [x] Summary
- [x] Action Items
- [x] Decisions
- [ ] Open Questions
- [ ] Attendees

## Action Item Format
style: "[ ] @{owner}: {task} — {deadline}"

## Additional Instructions
- Always bold owner names
- Group by deadline if more than 5 items

If this file exists, the AI will follow your preferences. If not, smart defaults apply.

---

Examples#

Input: Messy Notes#

text

marketing sync 1/27

sarah - need to finalize the q1 campaign, she said friday
budget discussion - mike thinks we need 50k, approved
delay on product launch - 2 weeks, waiting for legal
john will send assets by wed
need to figure out vendor situation still
next sync thursday 2pm

Output: Saved File#

File: meeting-notes/2025-01-27_marketing-sync.md

markdown

---
date: 2025-01-27
title: Marketing Sync
attendees: [Sarah, Mike, John]
source: pasted notes
---

# Marketing Sync

**Date:** 2025-01-27
**Attendees:** Sarah, Mike, John

---

## Summary

Marketing sync covering Q1 campaign finalization, budget approval ($50k), and product launch timeline adjustments due to legal review.

---

## Action Items

- [ ] **@Sarah**: Finalize Q1 campaign — *Friday*
- [ ] **@John**: Send assets — *Wednesday*
- [ ] **@Mike**: Confirm budget allocation ($50k approved)
- [ ] **@Team**: Resolve vendor situation — *TBD*

---

## Decisions

- Budget approved at $50k
- Product launch delayed 2 weeks (waiting for legal)

---

## Open Questions

- Vendor situation still unresolved

---

## Next Steps

- Next sync: Thursday 2pm

---

<details>
<summary>📝 Raw Notes (click to expand)</summary>

marketing sync 1/27

sarah - need to finalize the q1 campaign, she said friday
budget discussion - mike thinks we need 50k, approved
delay on product launch - 2 weeks, waiting for legal
john will send assets by wed
need to figure out vendor situation still
next sync thursday 2pm

</details>

Confirmation Message#

text

✅ Saved: meeting-notes/2025-01-27_marketing-sync.md

SUMMARY
Marketing sync covering Q1 campaign, budget approval, and launch delay.

ACTION ITEMS
- [ ] @Sarah: Finalize Q1 campaign — Friday
- [ ] @John: Send assets — Wednesday
- [ ] @Mike: Confirm budget allocation
- [ ] @Team: Resolve vendor situation — TBD

DECISIONS
• Budget approved at $50k
• Launch delayed 2 weeks

Full details in saved file.

---

Referencing Previous Meetings#

"What action items does Sarah have?"#

text

📋 Sarah's Action Items (across all meetings)

From 2025-01-27_marketing-sync.md:
- [ ] Finalize Q1 campaign — Friday

From 2025-01-25_product-planning.md:
- [ ] Review design mockups — Monday
- [x] Send timeline to team — Done

2 open items, 1 completed

"What did we decide about the budget?"#

text

📌 Decisions about "budget" found:

2025-01-27_marketing-sync.md:
• Budget approved at $50k

2025-01-20_quarterly-planning.md:
• Q1 budget set at $150k total
• Marketing allocated $50k

Want me to show the full context from either meeting?

"Show me last week's meetings"#

text

📅 Meetings from Jan 20-27, 2025:

1. 2025-01-27_marketing-sync.md
   Q1 campaign, budget approval, launch delay

2. 2025-01-25_product-planning.md
   Roadmap review, design decisions

3. 2025-01-23_client-call-acme.md
   Requirements review, timeline discussion

4. 2025-01-20_quarterly-planning.md
   Q1 priorities, budget allocation

Want details on any of these?

---

Works With#

• Otter.ai exports — Paste the transcript
• Fireflies exports — Paste the summary or transcript
• Zoom transcripts — Paste the auto-generated notes
• Voice memos — Use any transcription, paste the text
• Manual notes — However messy, just paste
• Email threads — Copy the chain, paste it
• Slack threads — Export or copy, paste it

Basically: If it's text, it works.

---

Comparison#

FeatureOtter.aiFirefliesThis SkillPrice$20/mo$18/moFreeRequires bot in meetingYesYesNoWorks with existing notesNoNoYesSetup time10+ min10+ min0 minPlatform lock-inYesYesNo

---

FAQ#

Q: Does this record my meetings? No. This only processes text you paste. No recording, no bot, no audio.

Q: What if my notes are really messy? That's the point. Paste them anyway.

Q: Can I use this with Otter/Fireflies transcripts? Yes. Export or copy your transcript, paste it here.

Q: What about privacy? Your notes are processed in the conversation. Nothing is stored or sent elsewhere.

Q: Can I customize the output? Yes. Create a PREFERENCES.md file or just ask for a different format.

---

Built by Jeff J Hunter — https://jeffjhunter.com

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