IMAP/SMTP Email Tool#

Read, search, and manage email via IMAP protocol. Send email via SMTP. Supports Gmail, Outlook, 163.com, and any standard IMAP/SMTP server.

Configuration#

Create .env in the skill folder or set environment variables:

bash

# IMAP Configuration (receiving email)
IMAP_HOST=imap.gmail.com          # Server hostname
IMAP_PORT=993                     # Server port
IMAP_USER=your@email.com
IMAP_PASS=your_password
IMAP_TLS=true                     # Use TLS/SSL connection
IMAP_REJECT_UNAUTHORIZED=true     # Set to false for self-signed certs
IMAP_MAILBOX=INBOX                # Default mailbox

# SMTP Configuration (sending email)
SMTP_HOST=smtp.gmail.com          # SMTP server hostname
SMTP_PORT=587                     # SMTP port (587 for STARTTLS, 465 for SSL)
SMTP_SECURE=false                 # true for SSL (465), false for STARTTLS (587)
SMTP_USER=your@gmail.com          # Your email address
SMTP_PASS=your_password           # Your password or app password
SMTP_FROM=your@gmail.com          # Default sender email (optional)
SMTP_REJECT_UNAUTHORIZED=true     # Set to false for self-signed certs

Common Email Servers#

ProviderIMAP HostIMAP PortSMTP HostSMTP Port163.comimap.163.com993smtp.163.com465Gmailimap.gmail.com993smtp.gmail.com587Outlookoutlook.office365.com993smtp.office365.com587QQ Mailimap.qq.com993smtp.qq.com587

Important for Gmail:

• Gmail does not accept your regular account password
• You must generate an App Password: https://myaccount.google.com/apppasswords
• Use the generated 16-character App Password as IMAP_PASS / SMTP_PASS
• Requires Google Account with 2-Step Verification enabled

Important for 163.com:

• Use authorization code (授权码), not account password
• Enable IMAP/SMTP in web settings first

IMAP Commands (Receiving Email)#

check#

Check for new/unread emails.

bash

node scripts/imap.js check [--limit 10] [--mailbox INBOX] [--recent 2h]

Options:

• --limit <n>: Max results (default: 10)
• --mailbox <name>: Mailbox to check (default: INBOX)
• --recent <time>: Only show emails from last X time (e.g., 30m, 2h, 7d)

fetch#

Fetch full email content by UID.

bash

node scripts/imap.js fetch <uid> [--mailbox INBOX]

download#

Download all attachments from an email, or a specific attachment.

bash

node scripts/imap.js download <uid> [--mailbox INBOX] [--dir <path>] [--file <filename>]

Options:

• --mailbox <name>: Mailbox (default: INBOX)
• --dir <path>: Output directory (default: current directory)
• --file <filename>: Download only the specified attachment (default: download all)

search#

Search emails with filters.

bash

node scripts/imap.js search [options]

Options:
  --unseen           Only unread messages
  --seen             Only read messages
  --from <email>     From address contains
  --subject <text>   Subject contains
  --recent <time>    From last X time (e.g., 30m, 2h, 7d)
  --since <date>     After date (YYYY-MM-DD)
  --before <date>    Before date (YYYY-MM-DD)
  --limit <n>        Max results (default: 20)
  --mailbox <name>   Mailbox to search (default: INBOX)

mark-read / mark-unread#

Mark message(s) as read or unread.

bash

node scripts/imap.js mark-read <uid> [uid2 uid3...]
node scripts/imap.js mark-unread <uid> [uid2 uid3...]

list-mailboxes#

List all available mailboxes/folders.

bash

node scripts/imap.js list-mailboxes

SMTP Commands (Sending Email)#

send#

Send email via SMTP.

bash

node scripts/smtp.js send --to <email> --subject <text> [options]

Required:

• --to <email>: Recipient (comma-separated for multiple)
• --subject <text>: Email subject, or --subject-file <file>

Optional:

• --body <text>: Plain text body
• --html: Send body as HTML
• --body-file <file>: Read body from file
• --html-file <file>: Read HTML from file
• --cc <email>: CC recipients
• --bcc <email>: BCC recipients
• --attach <file>: Attachments (comma-separated)
• --from <email>: Override default sender

Examples:

bash

# Simple text email
node scripts/smtp.js send --to recipient@example.com --subject "Hello" --body "World"

# HTML email
node scripts/smtp.js send --to recipient@example.com --subject "Newsletter" --html --body "<h1>Welcome</h1>"

# Email with attachment
node scripts/smtp.js send --to recipient@example.com --subject "Report" --body "Please find attached" --attach report.pdf

# Multiple recipients
node scripts/smtp.js send --to "a@example.com,b@example.com" --cc "c@example.com" --subject "Update" --body "Team update"

Development Email Workflow#

Important Principles#

Template is for structure reference only - always customize content for each recipient.

Wrong (avoid):

• ❌ Sending template email directly without customization
• ❌ Using hardcoded customer names, locations, or company info from templates
• ❌ Sending location-specific content to wrong regions

Correct approach:

• ✅ Use template structure only (greeting → company intro → attachments → call-to-action → signature)
• ✅ Customize content based on customer info (company name, country, industry)
• ✅ Generate dynamic HTML content for each recipient

Pre-send Checklist#

markdown

1. [ ] **Collect customer information**
   - Company name
   - Country/region
   - Industry/business type
   - Contact person name (if available)
   - Email address

2. [ ] **Generate personalized email content**
   - Customize greeting with customer location/industry
   - Adjust tone and focus for different markets
   - Generate HTML file or prepare `--body` content

3. [ ] **Prepare attachments**
   - Product catalog PDF
   - Custom quotation (if applicable)
   - Verify all file paths are correct

4. [ ] **Send complete email in one message**
   - Include all attachments
   - Personalized content
   - Professional signature

Complete Send Command Example#

bash

cd $WORKSPACE/skills/imap-smtp-email

node scripts/smtp.js send \
  --to "customer@example.com" \
  --subject "Product Catalog from Your Company" \
  --html \
  --body-file "/path/to/customized-email.html" \
  --attach "/path/to/catalogue.pdf,/path/to/quotation.pdf"

OKKI CRM Integration (Optional)#

This skill supports automatic sync with OKKI CRM for tracking email communications.

Configuration#

Set environment variables in .env:

bash

# OKKI CRM Integration
OKKI_CLI_PATH=/path/to/okki.py
VECTOR_SEARCH_PATH=/path/to/search-customers.py
PYTHON_VENV_PATH=python3

Features#

• Automatic customer matching via domain or vector search
• Email trail creation in OKKI (trail_type=102)
• Quotation trail creation (trail_type=101)
• Deduplication via /tmp/okki-sync-processed.json
• Unmatched email logging to /tmp/okki-unmatched-emails.log

Manual Sync Command#

bash

node okki-sync.js quotation '{"dataFile":"/path/to/data.json","quotationNo":"QT-xxx"}'

Discord Review Integration (Optional)#

Configure Discord channel for email review workflow.

Configuration#

Edit config/discord-config.json:

json

{
  "channel_id": "<your-discord-channel-id>",
  "guild_id": "",
  "review_channel": "email-review",
  "timeout_minutes": 30
}

Set environment variable:

bash

DISCORD_BOT_TOKEN=your-discord-bot-token

Dependencies#

bash

npm install

Security Notes#

• Store credentials in .env (add to .gitignore)
• Gmail: regular password is rejected — generate an App Password at https://myaccount.google.com/apppasswords
• For 163.com: use authorization code (授权码), not account password

Troubleshooting#

Connection timeout:

• Verify server is running and accessible
• Check host/port configuration

Authentication failed:

• Verify username (usually full email address)
• Check password is correct
• For 163.com: use authorization code, not account password
• For Gmail: regular password won't work — generate an App Password

TLS/SSL errors:

• Match IMAP_TLS/ SMTP_SECURE setting to server requirements
• For self-signed certs: set IMAP_REJECT_UNAUTHORIZED=false or SMTP_REJECT_UNAUTHORIZED=false

Related Files#

• Main scripts: scripts/imap.js, scripts/smtp.js
• OKKI sync: okki-sync.js
• Discord review: discord-review.js
• Configuration: config/discord-config.json, profiles/user-map.json