Google Workspace Ops#

Operate shared docs, spreadsheets, and decks as working systems.

When to Use#

• Finding and updating a doc in place
• Consolidating plans, trackers, or notes across files
• Cleaning or restructuring a shared spreadsheet
• Importing, repairing, or reformatting slides
• Summarizing Docs, Sheets, or Slides for decisions

Workflow#

1. Find the Asset#

Start with Google Drive search to locate:

• The exact file
• Sibling or duplicate assets
• Recently modified versions

Confirm by title, owner, modified time, or folder.

2. Inspect Before Editing#

Summarize current structure:

• Tabs, headings, slide count
• Whether task is cleanup or structural surgery
• Pick the smallest tool that works safely

3. Edit with Precision#

• Docs — Use index-aware edits, not vague rewrites
• Sheets — Operate on explicit tabs and ranges
• Slides — Distinguish content edits from layout/template changes

Iterate with inspection → verify instead of one blind update.

4. Keep Systems Clean#

Surface:

• Duplicate trackers or decks
• Stale vs canonical docs
• Archive/merge candidates

Output Format#

text

ASSET: [name, type, why this one]
CURRENT STATE: [structure, key problems]
ACTION: [edits made or recommended]
FOLLOW-UPS: [archive, merge, clean, next steps]

Good Use Cases#

• "Find the active planning doc and condense it"
• "Clean up the customer spreadsheet and show churn-risk rows"
• "Import this deck into Slides and make it presentable"
• "Find the current tracker, not the stale duplicate"